The end of the year isn't just about balance sheets and taxes; it's also the perfect time to ensure your company's labor relations are in order and ready for 2026. Many business owners think everything is fine… until an inspection arrives. A timely labor check can save you from penalties and unpleasant surprises.
As 2025 draws to a close, it's time to pause, reflect, and ask yourself if everything is in order within the company's workforce. It's not enough to simply balance the books or close invoices; it's also essential to review how the team is being managed, whether legal obligations are being met, and if the company is prepared to address the changes that will come into effect in 2026.
Many times, business owners think everything is fine because there haven't been any apparent problems during the year. However, it's common for surprises to arise when an inspection takes place or when an employee files a complaint. And these surprises are almost always due to minor oversights that could have been corrected in time. That's why we propose conducting a year-end workplace audit, a comprehensive review that will give you peace of mind to start the new year with everything under control.
What aspects should be reviewed now?
- Employment contracts and arrangements. Do they comply with current regulations? Are there outdated or temporary clauses that should no longer be included?
- Time tracking. The obligation to keep digital records will be one of the key issues in 2026. It's best to check now that the system you're using works and accurately reflects reality.
- Right to digital disconnection. Following recent court rulings and the Royal Decree being prepared by the Ministry of Labor, this issue is set to gain prominence. Make sure your company respects your rest periods and that there are no inappropriate communications outside of working hours.
- Collective agreements and salaries. With salary reviews and minimum wage increases negotiated each year, it's advisable to check if the company is adapting correctly.
- Managing leaves of absence, absences, and terminations. Are they being processed correctly and on time? Are there clear protocols in place to prevent errors that could lead to penalties?
- Internal organization. A clear picture of how the work structure is functioning helps to detect possible adjustments to gain efficiency and avoid conflicts.
Advantages of doing it in December
Reviewing these issues at the end of the fiscal year has several advantages:
- This provides more room for maneuver. If an error is detected, there is still time to correct it before 2026.
- This avoids future penalties. An inspection doesn't give warning, and discovering a fault in January can be much more expensive.
- Team confidence is strengthened. Employees appreciate the company's commitment to complying with regulations and guaranteeing their rights.
- The new year begins calmly. Instead of carrying problems with you, you start with a solid foundation.
Our advice is clear: don't wait for a problem to arise before seeking solutions. Prevention in the workplace is always cheaper and simpler than reacting to a sanction or conflict. Conducting a workplace audit now is an investment in peace of mind, legal security, and your company's reputation.
At our firm, we can help you with a comprehensive labor audit, tailored to your company's specific needs. It's not about filling out paperwork, but about a thorough review, identifying potential risks, and proposing practical solutions. That way, when 2026 begins, you'll know that the labor aspects of your business are in order and you can focus on what truly matters: growth.
You can contact this professional office for any questions or clarifications you may have.
Warm regards,
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A Àmbit Assessor, SL has 40 years dedicated to the tax, comptable and labor consultancy of the Pime.
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